Online Backup Server – Some Do’s and Don’ts

Article by Nitin Mishra

Businesses today are fast moving in more ways than one. Not only does their technology evolve each day but modern employees also need to be in tune with this technological advancement. The latest technology being implemented by organizations include cloud computing, remote data centers and online backup servers. Cloud infrastructure services and remote datacenters allow employees to work anytime, anywhere. Although this may not seem nice when you are on vacation, it goes a long way in enabling businesses to maximize human capital utilization as well as have critical functioning day and night, all year round.

Online backup servers are the saviors that come to a business’ rescue when it is hit by an IT catastrophe. Gone are the days when organizations had to manually back up data on tape and take great pains to safely store and maintain them. Now all the data backup and storage work is done by a third party in an online environment that has unlimited virtual storage space, take back ups automatically and makes data recovery a cake walk! Online back up servers have the ability to eliminate the risks of data loss due to destruction, deterioration or theft. While all these features make online data servers a popular choice for data storage and protection, you need to know a few do’s and don’t when deciding on what kind of features you want in your online backup server.

  1. DO keep a healthy window for data back up: Online data servers are automated and take regular backups depending on how they are programmed. You will need to set a time window or the frequency with which your online data server will take back ups. The frequency should depend on the nature of your business. For instance, if you have critical work being done only at the end of each day then having a 24 hour back up cycle would be good for you. However, if your business requires near constant backup then you might want back up being done every hour.
  2. DO opt for point-in-time recovery: Data loss may not necessarily result from external influences. You might end up making errors and saving changes over an original. When you need to pull out unchanged or older versions of data, you should opt for a service that stores data at various stages of changes or from different points in time.
  3. DO opt for synchronized Online/Offline Backup: When you travel regularly for business, it is most likely that you do a lot of work on your laptop when you are on the move. This, however, often leads to you being in places where you don’t have access to the internet. Modern day online backup services give you option of automatically storing data offline on your hard-disk. This data gets seamlessly synchronized with your online back up as soon as you connect to the net again.
  4. DO select a bandwidth friendly service: On the go business travelers often face problems with bandwidth usage. You now have managed service providers who offering solutions that automatically detect and upload only those file which have had changes made to them, reducing your bandwidth usage by up to 80%.
  5. DO pick a user friendly solution: When you are travelling often for business, you probably won’t have the time or patience to sit through a complicated and lengthy back up process. Choose a service that is quick and easy to use.